AI-Powered Workflows for NZ Businesses.Your Business, Minus the Busywork.
Quoting, invoicing, follow-ups, scheduling — the jobs that quietly eat your week, running themselves instead. We scope it, we build it, we run it: no subcontractors, no account managers in between. Fixed price from $3,500 per workflow, first system live in about four weeks. Auckland-built, working NZ-wide.
Numbers From Systems We Actually Built
Every figure here comes from a named client or a screenshot you can look at. Two of them have full write-ups in our case studies.
ROI in the first 60 days — EasyFreight NZ quoting workflow
Qualified enquiries from the same build
Live systems shipped, with screenshots
Trusted by NZ Businesses
Real results for real New Zealand companies.
This Is What's Costing You Money Right Now
Four workflows that quietly cost NZ businesses a fortnight a year. If you're in trades, logistics or professional services, you already know which one is yours.
Every quote means pulling data from three systems, copying it into a spreadsheet, and emailing a PDF. Meanwhile, the customer has already called your competitor. Put your own hours into the calculator at the top of this page and see what your quoting workflow actually costs you.
You know you should follow up within an hour. In reality, leads sit in your inbox for days. Last month, how many went cold because nobody picked up the phone? You already know roughly what one of those is worth.
Cross-referencing job sheets, timesheets, and purchase orders. Errors creep in. Payments are delayed. Your bookkeeper is two weeks behind. You're financing your clients' businesses for free.
Data in Xero, data in your CRM, data in spreadsheets, but no single view of how the business is actually performing. You're guessing based on gut feel and a spreadsheet from last year.
The Math That Makes This Simple
Our systems pay for themselves. If they don't, we rebuild it free.
A workflow that eats ten hours a week of staff time at a $60 loaded hourly cost is costing you about $28,800 a year. The workflow that replaces it costs $3,500 to $5,000, once. It pays for itself somewhere in month two, then keeps paying every month after that. From about $67 a week across the first year, and nothing thereafter.
If your first workflow is not saving you at least ten hours a week sixty days after go-live, we rebuild it at no charge until it does. We can offer that because we only ever scope one workflow at a time, against an hours-saved number you agreed with us before we started. If we cannot name the number up front, we do not take the job.
EasyFreight's quoting workflow returned 215% ROI inside sixty days and lifted qualified enquiries 290%. Read the full breakdown →
How We Build Your AI-Powered Workflow
Four weeks from first call to a live system. Same operator start to finish — the person who scopes it is the person who builds it.
Week 1
Thirty minutes with Igor. We map how the work moves through your business today, find the process costing you the most, and send you a written Workflow Savings Report — your top five time-wasting processes, what each costs you a year, and which ones a workflow can take over. Yours to keep whether or not you hire us.
Weeks 2-3
We build the workflow and wire it into what you already run — Xero, your CRM, email, scheduling. No rip-and-replace. Your team keeps working while it goes in behind them.
Week 4
Go live, with training for whoever touches it and documentation your business owns permanently. We watch it for thirty days and tune the edge cases.
Ongoing
Most clients add a second workflow within a quarter. Monthly reviews find the next one. Everything stays yours — the logic, the accounts, the docs. No lock-in, because a system you cannot leave is not an asset.
An AI-powered workflow is a system that runs one repeatable business process end to end — pulling the data it needs, applying your rules, making the routine decisions, and delivering the result without anyone having to remember to do it. It is not a chatbot bolted onto your website, and it is not a nine-month transformation programme. It is one process, taken off your team's hands permanently. For NZ small and mid-sized businesses, four archetypes cover about 80% of the wasted-time problem: quoting, lead follow-up, invoicing, and scheduling. We build each one as a fixed-price project against a specific hours-saved target, starting with whichever is costing you the most right now. Every workflow integrates with what you already run: Xero, MYOB, HubSpot, Pipedrive, Google Workspace, or custom software. We design, build and run all of it in-house.
Your quoting system pulls pricing rules from your business data, generates branded proposals, and delivers them to customers in minutes. It integrates with Xero, HubSpot, Pipedrive, and custom CRMs.
Quote generation from form submissions
Dynamic pricing based on your rules
Branded PDF proposals sent instantly
Every enquiry gets the right message at the right time: emails, SMS, or task assignments to your sales team, without anyone remembering to send it.
Instant response to every enquiry
Personalised multi-channel sequences
Handoff to your team when leads are ready
Invoices generate when jobs are marked complete. Syncs with Xero for reconciliation. Payment reminders send on schedule. Your month-end goes from two days to twenty minutes.
Invoices from completed jobs
Xero sync and reconciliation
Scheduled payment reminders
Jobs assigned based on team availability, location, and skill set. Customers get booking confirmations and reminders. Rescheduling updates everyone in real time.
Job assignment by availability and skill
Customer confirmations and reminders
Real-time schedule updates
Why NZ Businesses Trust Growin
Enterprise-grade credentials, applied at SME scale — and all of it under one roof.
Fully insured with $1,000,000 professional indemnity cover, the same level required for enterprise engagements. Your business processes are protected.
20+ years in technology and consulting, leading digital transformation for NZ organisations. Most recently drove a $2M+ legacy modernisation at Rothbury Insurance Brokers, with 54% projected first-year ROI. TOGAF-certified in enterprise architecture — and still the person who writes the code that ships. Enterprise methodology, applied one SME workflow at a time.
Most AI consultancies show you a methodology. We show you screenshots — seven working systems built for businesses in New Zealand and overseas: quote engines, operations dashboards, an AI compliance knowledgebase, a document pipeline that reads PDFs into a client portal. Two of them run Growin itself. We do not sell anything we have not put into production in our own business first.
What an AI-Powered Workflow Costs in NZ
Published prices, fixed scope, no day rates. An enterprise AI programme in New Zealand starts around six figures and takes nine to eighteen months. We work one workflow at a time, and we tell you the number before you book the call.
Thirty minutes with Igor, then a written Workflow Savings Report: your top five time-wasting processes, what each one is costing you a year, which ones a workflow can take over, and what each would cost to build. Yours to keep whether or not you hire us.
One process: built, integrated with Xero and your CRM, tested, and live in about four weeks. Staff training, documentation you own permanently, and thirty days of monitoring included. The price is agreed before we start — if the scope grows on our side, the price does not. A process eating ten hours a week at a $60 loaded hourly cost is costing you roughly $28,800 a year, so the build works out to from about $67 a week across year one, and nothing after that.
Once the first workflow is live, most clients add a second within a quarter. The retainer covers monitoring, changes as your business shifts, and new workflow builds. Month to month, cancel any time, and everything stays yours: the logic, the accounts, the documentation. No lock-in, because a system you cannot leave is not an asset. All prices exclude GST.
The most common things NZ business owners ask before getting started.
Ready to hand one workflow over?
Thirty minutes with Igor. You'll leave with a written Workflow Savings Report naming your top five time-wasting processes and what each one costs you a year — yours to keep whether or not you hire us. Auckland-based, working NZ-wide.
Looking for more customers, not just smoother ops? That's Growin Launch™ →
